Equipment Inspection Software Built for Rental Yards and Dealers
FleetNow Inspect is an equipment inspection app that replaces paper inspection forms with digital reports your mechanics fill out on a tablet or phone, at the bench or in the field. Every report, photo and note is saved to the machine’s history, so your team can find past inspections in seconds and share them with customers and buyers.
FleetNow Inspect was tested and proven at OHR Rents, a Cleveland rental company with more than 1,300 machines, and is designed around the inspections rental yards and equipment dealers run every day: rental-ready checks when a machine comes back, plus quarterly and annual inspections.
What FleetNow Inspect Does
- Customizable inspection reports: build your own forms for rental, quarterly and annual inspections, or start from the standard reports that come with the app.
- Photo documentation: take photos of equipment condition and maintenance needs during the inspection and keep them with the report.
- Inspection history: look up any past report for a machine instead of digging through file cabinets.
- One-click sharing: send a report to a customer or buyer, which helps turn rental machines around faster.
- Organized photo library: store equipment photos in the app instead of on personal phones, and access them from a phone, tablet or computer.
- FleetNow marketplace integration: add inspection reports and photos to your FleetNow listings so buyers can see the machine’s condition, which builds trust and speeds up sales.
Results: 73% More Inspections at OHR Rents
OHR Rents compared September 2022, the last month on paper, with September 2023, after all seven mechanics had switched to FleetNow Inspect.
| September 2022 (paper) | September 2023 (FleetNow Inspect) | |
|---|---|---|
| Mechanics | 7 | 7 |
| Machines in the fleet | 1,177 | 1,545 (up 31%) |
| Inspections completed | 264 | 459 (up 73%) |
Rentals were also up 10% over the same period. A 30-day time study at OHR Rents found that going digital saved mechanics about 2.5 to 3 minutes per inspection, plus time for front desk staff and managers who no longer had to handle and scan paperwork. FleetNow estimates that adds up to about 80 hours, or 10 workdays, per mechanic per year, worth about $2,700 per mechanic, and room for about 89 more inspections per mechanic each year.
Paper vs Digital Equipment Inspections
| Paper inspection forms | FleetNow Inspect | |
|---|---|---|
| Finding the form | Restock, reprint and track down missing forms | Every form is available at the bench and in the field |
| Filling it out | Copy numbers from one sheet to the next; notes can be hard to read | Key details such as the work order number are on screen; notes are easy to read |
| On the job | Paper gets dirty, wet or blows away | Wipe the screen and keep going |
| After the inspection | Walk paperwork to the office to be filed and scanned | Report and photos are saved to the machine history right away |
| When you sell | Search old files for past reports | Email past reports to the buyer or add them to your FleetNow listing |
“Before the app, we were filling out three or four different pieces of paper,” says Dan Dusek, service foreman at OHR Rents. “All of the information is in one spot.”
Inspection Checklists to Get Started
Use our free inspection checklists to see what to cover for each type of machine, then build the same checks into FleetNow Inspect:
- Heavy equipment inspection checklist (general daily checklist)
- Forklift inspection checklist
- Telehandler inspection checklist
- Boom lift inspection checklist
- Rough terrain scissor lift inspection checklist
- Skid steer inspection checklist
- UTV inspection checklist
- Light tower inspection checklist
For why inspection records matter for safety, maintenance and resale, read the importance of inspection reports.
Get Started With FleetNow Inspect
Fill out the form at the top of this page, contact the FleetNow team or call 1-216-973-5124 to see how FleetNow Inspect works for your shop.
FleetNow Inspect FAQs
FleetNow Inspect is an equipment inspection app that replaces paper inspection forms with digital reports. Mechanics complete inspections on a tablet or phone, add photos of the machine, and the report is saved to the machine history so it can be found and shared later. Reports and photos can also be added to FleetNow marketplace listings.
FleetNow Inspect is built for equipment rental yards, equipment dealers and companies that maintain their own fleet of construction and aerial equipment. It was tested at OHR Rents, a Cleveland rental company with more than 1,300 machines and seven mechanics.
You can run rental-ready inspections when a machine comes back, as well as quarterly and annual inspections. The app includes standard reports, and reports are fully customizable, so you can build forms for forklifts, telehandlers, boom lifts, scissor lifts, skid steers and other equipment.
In a 30-day time study at OHR Rents, switching from paper to FleetNow Inspect saved mechanics about 2.5 to 3 minutes per inspection, plus time for front desk staff and managers. FleetNow estimates that adds up to about 80 hours, or 10 workdays, per mechanic per year, worth about 2,700 dollars per mechanic. After a year on the app, OHR mechanics completed 73 percent more inspections in a month than they did on paper.
Yes. Reports can be shared with one click, and when it is time to sell a machine you can email past inspection reports to the buyer or add reports and photos to your FleetNow listing to help close the deal.
Fill out the form on this page, use the FleetNow contact page or call 1-216-973-5124. The FleetNow team will walk you through how the app works for your shop.
FleetNow is Trusted by Some of the Nation’s Top Rental Yards and Equipment Dealers
